Assign a product to locations in Shopify
A product is stocked at the locations you choose, and each location holds its own count. This tutorial stocks the Trail Crew Tee at the Warehouse and the Main Street store, and leaves it out of the Pop-up location, so the shop floor and the warehouse both show the right numbers.
Written · Shopify admin, desktop steps · 5 minutes read
The worked example
| Product | Trail Crew Tee |
| Locations | Warehouse, Main Street store, Pop-up |
| Stocked at | 2 of 3 |
| Warehouse | 12 units |
| Main Street store | 8 units |
| Total stocked | 20 units |
Download the record: trail-crew-tee-location-stock.csv (129 bytes).
A location stock record for the Trail Crew Tee: units at each of the 3 locations, and the 20 unit total across the 2 stocked locations.
1Open the product
From your Shopify admin, go to Products and click Trail Crew Tee. The Inventory section shows where the product is stocked.
2Open the location list
In the Inventory section, click Edit locations. The list shows every location in the store, with a checkbox beside each one.
3Check the two locations to stock
Check Warehouse and Main Street store, and leave Pop-up unchecked. When you make a product, it is stocked at all locations by default, so leaving a location out is a deliberate choice.
4Set the quantity at each location
Set the Warehouse quantity to 12 and the Main Street store quantity to 8. Each location tracks its own inventory, so a count at one location never changes the count at the other.
5Save the product
Click Save. The product is now stocked at two locations with a total of 20 units, and it is not stocked at the Pop-up location at all.
6Check the Inventory page reads the same
Go to Products, then Inventory, and pick each location in turn. The Warehouse view shows 12 and the Main Street view shows 8, and the Pop-up view does not list the product.
The arithmetic
The total is a straight addition across the stocked locations:
| Location | Units |
|---|---|
| Warehouse | 12 |
| Main Street store | 8 |
| Pop-up | 0 (not stocked) |
| Total stocked | 20 |
12 at the Warehouse plus 8 at the Main Street store is 20 units stocked in total. The Pop-up location holds none, because the product is not stocked there.
Held at the counter
A product must be stocked at one location at least. Every product needs to be stocked at a minimum of one location. Clearing the last location checkbox is not allowed, so pick the new home first when you move a product.
You cannot take a product out of a location with open orders. A location cannot be removed from a product while it has unfulfilled orders or transfers that need that product. Fulfil or cancel those first, then change the locations.
Removing a location deletes its quantity. When you remove a location from the list that stocks a product, the inventory quantity at that location is deleted. Write the number down before you clear the checkbox.
Sources
- Adjusting inventory quantities — Shopify's help pages: inventory is updated per location, and each location holds its own quantity.
- Creating and processing inventory transfers — Shopify's help pages: transferring stock to a location records quantity there but does not activate the product, so stocking and activation are separate choices.