Add new stock with Adjust by in Shopify
When a delivery lands, the new units have to be booked into the admin with their origin on the record. This tutorial adds 24 Trail Crew Tees to the Main Street store with Adjust by, taking the stock from 18 to 42 units.
Written · Shopify admin, desktop steps · 5 minutes read
The worked example
| Product | Trail Crew Tee, Medium Blue |
| Location | Main Street store |
| Stock before | 18 units |
| Delivery | 24 units |
| Stock after | 42 units |
| Origin | Inventory addition |
Download the record: trail-crew-tee-delivery-record.csv (164 bytes).
A delivery record for the Trail Crew Tee: stock before, units received, and stock after, for each variant in the delivery.
1Open the Inventory page
From your Shopify admin, go to Products, then Inventory. Pick the Main Street store from the location picker.
2Click the quantity to change
In the Available or On hand column, click the quantity for the Medium Blue variant, which reads 18.
3Switch to Adjust by
Click the Set to drop-down menu, then click Adjust by. Adjust by adds or subtracts from the current quantity, which is the right method when new stock arrives.
4Enter the delivery quantity
Enter 24 as the quantity to add. The form shows the new total before you save, so check it reads 42 before going further.
5Set the origin to Inventory addition
Select Inventory addition as the origin. When you receive stock from a source that is not tracked as a location in Shopify, Inventory addition is the origin to pick.
6Add a reason and save
Click Add reason and select Received, click the check icon to stage the adjustment, review the pending change, then click Save. The adjustment is recorded in the adjustment history with its origin.
The arithmetic
The new total is a straight addition:
| Figure | Units |
|---|---|
| Stock before | 18 |
| Delivery added | 24 |
| Stock after | 42 |
18 units plus a delivery of 24 units is 42 units. The origin on the record is Inventory addition, so the history shows the units came from outside the store locations.
Held at the counter
Adjust by needs an origin and a destination. Every Adjust by change records where the stock came from and where it went. Picking the wrong origin makes the history misleading, so choose Inventory addition for a supplier delivery, not a store location.
Pending is not saved. The change is staged when you click the check icon and applied when you click Save. Leaving the page first discards it, and the delivery stays off the books.
Set to would hide the delivery. Setting the quantity straight to 42 would reach the same number but would not record a delivery of 24 units. Use Adjust by for movements, so the history shows what actually happened.
Sources
- Adjusting inventory quantities — Shopify's help pages: the Adjust by method, Inventory addition as the origin for stock from outside Shopify, and the pending then Save flow.